You can see if an assessment is scheduled on the asset page. The assessment type and due date is displayed.
Start a Scheduled Assessment
Press on the asset.
In the example, an FRA is due on the 31st January 2022 and You're Assigned.
Press + Create Fire Risk Assessment.
Select a Template
If you have access to multiple templates, choose one appropriate for the building being assessed.
Press on a template.
Assessment Layout
Tablet & Desktop Layout
The Assessment Navigation is on the left.
Use the navigation to get to the:
Assessment Overview.
Address & Photo.
Asset Fields.
Checklists & Questions.
Actions & Controls
These sections open on the right.
Smartphone Layout
When you open an assessment, you land on the Assessment Navigation.
Use the navigation to get to the:
Assessment Overview.
Address & Photo.
Asset Fields.
Checklists & Questions.
Actions & Controls
These sections open in new pages. Press the back button to return to the navigation.
Answer Questions
Press on a question.
Tablet: The full question including a description will show on the right.
Smartphone: The full question including a description will open on a new page.
Read the question.
Select one of the multiple-choice options.
Answer Descriptions
Answers sometimes include descriptions or directions.
In the example above, Yes, instructs the assessor to 'Add control measures and describe existing arrangements'.
Negative answers are Red which usually means actions need to be added.
In the example below, No, instructs the assessor to 'Add an action for each deficiency and provide remedies'.
Add Control Measures
Suggested Control Measures appear on the right, below answers.
Press + on a suggested control measure to add it.
A control measure is added to the assesssment navigation, on the left.
The control measure including further details opens on the right.
Edit the description (if necessary).
Add a why (optional).
Add a location (optional).
Attach a supporting photo.
Take a photo with the devices camera.
Add a photo from the devices photo library.
Add Actions
Suggested Actions appear on the right below answers.
Press + on a suggested action to add it.
An action is added to the assesssment navigation, on the left.
The action including further details opens on the right.
Edit the description (if necessary).
Add/edit the why (optional).
Add a locaiton (optional).
Add/edit the category (optional).
Attach a supporting photo (optional).
Take a photo with the devices camera.
Add a photo from the devices photo library.
Manually assign a responsible Team (optional).
Manually assign a responsible person (optional).
Custom Controls & Actions
If none of the Suggested Control Measures and/or Actions are relevant, you can add custom ones.
Add a Custom Control Measure
While answering a question:
Scroll down to below the suggested controls and actions.
Press + in the Add Custom Control section.
Provide a description (required).
Add additional information and supporting photos (optional).
Add a Custom Action
While answering a question:
Scroll down to below the suggested controls and actions.
Press + in the Add Custom Action section.
Provide a description (required).
Add additional information and supporting photos (optional).
Re-Assess
When it comes time for subsequent assessments; previous controls, actions and answers appear in new assessments.
Assessors can see the most recent answer for each question
Assessors can see previous Control Measure
If existing arragments have stayed the same, previous control measures can be marked as Ongoing. The assessor doesn't need to re-add the same controls during each FRA.
If the control is no longer valid, assessors can select Cancelled to remove it.
Assessors can see previous Actions
Assessors can check and confirm the status of previous actions.
Press on the previous action.
Select from:
Not started
In Progress
Completed
Cancelled
Add to or edit the action if necessary
Copy Assessment
You can copy in-progress assessments from one asset to another
If you have a series of similar buildings to assess, this tool will allow you to create a blueprint assessment and copy it to the other buildings.
This may also be useful if you have a customer who wants their actions and controls to include specific language and/or reference their policies.
An assessment must be in progress to be copied
An approved assessment cannot be copied
You need to be the author of an assessment to copy it
The copy tool does not copy photos or field information that identifies the building
An assessment can be copied to one or more assets at a time